Create a truck driver or owner-operator settlement in minutes — per-mile or percentage pay, lumper, detention, fuel, tolls and deductions. Download a PDF driver pay statement, free.
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A driver settlement is the itemized pay record a trucking company gives a company driver or owner-operator for a pay period. It lists every load and its pay, additions such as lumper or detention, and deductions such as fuel, trailer rental or escrow, ending with the net amount paid. Some carriers call it a driver pay statement or pay sheet. It is the record behind driver payroll.
Most carriers settle drivers weekly. A clear settlement lets the driver check each load and each deduction, which cuts down on pay disputes. For leased owner-operators it is also how the carrier shows the charges the lease allows.
Here is a realistic weekly owner-operator settlement. The driver is paid 88% of the load revenue. It shows the order most trucking settlement sheets follow: load pay, then additions, then deductions, then net pay.
| Item | Details | Amount |
|---|---|---|
| Load pay | ||
| Load 1: Joliet, IL → Columbus, OH | Load rate $1,250.00 × 88% | $1,100.00 |
| Load 2: Columbus, OH → Nashville, TN | Load rate $1,450.00 × 88% | $1,276.00 |
| Load 3: Nashville, TN → Atlanta, GA | Load rate $1,100.00 × 88% | $968.00 |
| Total load pay | $3,344.00 | |
| Additions | ||
| Lumper | Load 2, paid by the driver at delivery | $150.00 |
| Detention | Load 1, 2 hours past free time | $100.00 |
| Tolls | Paid by the driver in cash | $42.75 |
| Total additions | $292.75 | |
| Gross pay (load pay + additions) | $3,636.75 | |
| Deductions | ||
| Fuel advance | Company fuel card purchases | $1,180.40 |
| Trailer rental | Weekly trailer lease | $175.00 |
| ELD lease | Weekly ELD device and service | $35.00 |
| Escrow | Weekly escrow contribution | $100.00 |
| Total deductions | −$1,490.40 | |
| Net pay | $2,146.35 | |
Example only. Your rates, additions and deductions depend on your driver agreement or lease.
Driver gross pay is load pay plus additions. Net pay, or take-home pay on the settlement, is gross pay minus deductions. The only difference between pay methods is how load pay is calculated.
Some carriers also pay empty (deadhead) miles at a lower rate, for example 200 × $0.40 = $80.00.
Check your agreement for whether the percentage applies to linehaul only or also to fuel surcharge and accessorials.
Owner-operators are often paid a percentage of the load. Company drivers are more often paid per mile, and some carriers pay a flat amount per load or trip pay. A useful check on any settlement is revenue per mile: load revenue divided by loaded miles.
Additions are paid on top of load pay. Many are accessorial charges the carrier bills to the broker or shipper.
Deductions are charges the carrier paid first and then takes out of the settlement. For leased owner-operators the lease should list each one.
This free tool covers one settlement at a time. In Beyond Transport accounting, settlements are built for you:
A driver settlement is the itemized pay statement a carrier gives a company driver or owner-operator for a pay period, usually a week. It shows each load with its pay, additions like lumper and detention, deductions like fuel, trailer rental and escrow, and the net amount paid to the driver.
They are similar but not the same. A settlement, also called a driver pay statement or pay sheet, itemizes every load, addition and deduction. A payroll pay stub mainly shows wages and tax withholding. Many carriers send the settlement with the payment so the driver can check how the pay was calculated.
Gross pay is all load pay plus additions. Net pay, the amount actually paid to the driver, is gross pay minus deductions. For example: load pay $3,344.00 plus additions $292.75 equals gross pay of $3,636.75, and minus deductions of $1,490.40 equals net pay of $2,146.35.
Per-mile pay is loaded miles times the rate per mile, for example 2,400 miles times $0.60 equals $1,440.00. Percentage pay is load revenue times the driver's percentage, for example $3,000.00 times 88% equals $2,640.00. Then add any additions and subtract deductions to get net pay.
Common deductions are fuel and fuel advances, cash advances, trailer rental, ELD lease, insurance, escrow, IFTA and plates, and factoring fees. The driver agreement or lease should list every item that can be deducted and how it is calculated, so the driver can check each one on the settlement.
Yes. When the driver paid a lumper fee, or is owed detention, both should appear as separate additions so the driver can see them. In this tool they are added as accessorial fees on the load they belong to, and they print in their own section of the PDF.
Most trucking companies settle drivers weekly, often on a fixed day for loads delivered the week before. Some pay every two weeks. For leased owner-operators the lease sets the timing. Whatever the schedule, settling on the same day every week builds trust with drivers.
Yes, as an itemized statement to send with the payment. It shows loads, additions, deductions and net pay. It does not calculate tax withholding, so for company drivers on W-2 payroll you still need your payroll provider for taxes. Many carriers attach it to each weekly payment.
Yes. The driver settlement generator is free with no limit on how many settlements you create. We ask for your company name, email and phone once before you start. Features like your company logo and automatic settlements are part of Beyond Transport TMS.
The loads, amounts and PDF are created in your browser and are never sent to our servers. Your company details and saved drivers are kept in your own browser so you don't retype them. Your name, company, email and phone are sent to Beyond Transport so we can email you, as you agree before starting, along with how many settlements you create.
No. The tool creates driver settlements. It does not withhold income tax, Social Security or Medicare, file payroll taxes or issue W-2 or 1099 forms. Use a payroll service or accountant for those. Nothing on this page is tax or legal advice.
Drivers trust what they can check. A clean, itemized settlement every week means fewer questions and fewer disputes.
An itemized settlement your drivers can read and check line by line.
Create as many settlements as you need, every week, for every driver.
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